Topic: Cross-References

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Condensing Figure Caption References Word's cross-reference feature allows you to insert references to figure captions. If you need to reference multiple captions at once, this tip explains how to condense "Figure 1 to Figure 6" reference so it reads "Figures 1 to 6." Microsoft Word versions: 97 | 2000 | 2002 | 2003

Controlling the Format of Cross-References Cross references to captions can be very handy in certain types of documents. Word displays cross references to captions in the format that they originally appear. If you want to modify that format, this tip explains how to go about it. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Cross-Referencing to Line Numbers Word provides no way to insert a cross-reference that returns a line number. This tip presents one possible workaround, using SEQ fields and bookmarks, but that would only be viable for small amounts of text. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Inserting a Cross-Reference to an Item in a List Using Bookmarks to Cross-Reference your text to your list. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Inserting a Cross-Reference to the First Style on a Page If you want to create “dictionary style” headings in a document, it’s a snap to do if you know how. Just format the document with styles and use the STYLEREF field in your header. Word takes care of automatically changing the header every time the referenced style changes. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Inserting a Cross-Reference to the Last Style on a Page You can use field codes to return the last text on a page that is formatted with a particular style. This is very handy in putting together headers or footers for reference documents. This tip explains how to correctly use the STYLEREF field to achieve the desired results. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Making Live URLs Into Normal Text Do active URLs in your document drive you crazy? There are a number of different ways you can change those linked URLs into regular text. This tip describes three of the fastest and most common methods. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Paragraph Numbers in Headers or Footers The STYLEREF field is normally used to reference the text of the first or last paragraph on a page that is styled in a particular manner. You can also use the field to reference just the number of the paragraph, if it is numbered. This tip also presents a way to reference the numbers of manually numbered paragraphs. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Referencing a Page Number In Another Document Using fields to referencing different pages in the same document is fairly straightforward. Referencing pages in documents other than the current one is a bit trickier, but this tip explains how to make short work of the task. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Setting Defaults in the Cross-reference Dialog Box Some types of documents rely on cross-references quite a bit. Setting up the Cross-reference dialog box the first time in each Word session can be bothersome after a while. This tip explains how you can bypass the dialog-box bother altogether and simply input the fields on which cross-references are based. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Using Cross-References in Footnotes Scholarly documents often require that you reference different footnotes from each other. Thus, you may need to refer within the body of one footnote to a different footnote. Using fields and bookmarks you can easily create the dynamic references you need. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Using Multiple References to a Single Comment Find yourself repeating the same comment over and over? Here’s a couple of ways you can save some typing by simply referring to the first instance of the comment you repeat. Microsoft Word versions: 97 | 2000 | 2002 | 2003

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