Topic: AutoText

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Adding an AutoText Entry Creating AutoText entries is a simple, straightforward task. All you need to do is select the word, phrase, paragraph, or graphic you want to store in the entry, and then use a short menu sequence to add the entry. This tip explains how this is done. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Automatically Changing Dates The AutoCorrect feature can be a boon to productive typing—except when things go wrong. This tip describes one such scenario, related to dates, and then explains how to fix it. Microsoft Word versions: 97 | 2000 | 2002 | 2003

AutoText Behaving Erratically The AutoText feature of Word is a great tool for adding common text or phrases with a minimum of fuss. What do you do if the AutoText entries don’t behave as you expect them to behave? This tip describes a few things you can check to solve any erratic behavior you may notice. Microsoft Word versions: 97 | 2000 | 2002 | 2003

AutoText Entries Don’t Stick AutoText can be a great tool, but it is of little worth if you can’t get Word to remember the AutoText entries you create. This tip examines some of the things you can check out if your AutoText entries disappear each time you restart the program. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

AutoText Limits Are there limits to AutoText entries in Word? Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

Backing Up Your AutoText Entries Many people find AutoText to be an indispensable tool in Word. If you are one of these, you’ll want to periodically back up your AutoText entries so they are safe. This tip explains how easy it is to create the necessary backup. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Creating an AutoText List How to create an AutoText list using a field. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Creating Custom AutoText Categories Want to categorize your AutoText entries? You can easily do so using the techniques described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Deleting an AutoText Entry Good housekeeping dictates that when you no longer need an AutoText entry, you delete it. Doing so saves memory and makes your templates and documents smaller. This tip explains how to get rid of those unwanted AutoText entries. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Designing Standard Tables Want to insert standard tables into your document? Combine the power of tables with AutoText. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

Disappearing AutoText Entries Some detective work on disappearing AutoText entries in Word. Microsoft Word versions: 2000

Editing an AutoText Entry Once you’ve created an AutoText entry, you may believe that it is “set in stone” and cannot be changed. Not so! You can redefine it very easily using the steps in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Editing AutoText Entries Directly Editing AutoText entries, and particularly deleting them, can be cumbersome if you have a lot of changes to make. There are a couple of easier ways you can get rid of lots of unwanted AutoText entries, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Extra Spaces after AutoText Substitutions AutoText can be a great way to insert large amounts of text with a minimum of typing. If your AutoText entries seem to be followed by unwanted spaces, it could be due to how the AutoText entries were defined in the first place. This tip explains the potential problem and how to fix it. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Insert AutoText Tool Unavailable on Header and Footer Toolbar When creating headers or footers, you might notice at some time that the “Insert AutoText” tool on the Header and Footer toolbar is not available. This can be bothersome if you really want to add an AutoText entry to your header or footer. Here’s why this happens. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Macro-Inserted AutoText Doesn't Set Style Inserting AutoText from a macro can give unwanted results, particularly when it comes to any style that may be stored with the AutoText entry. The solution is to make sure your macro uses the RichText parameter, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Organizing AutoText Entries Got a lot of AutoText entries defined? Learn how to organize them for easier use. Microsoft Word versions: 2000 | 2002 | 2003

Quickly Inserting the Date Your Way Tired of messing with inserting the date and then changing it to a format that is more to your liking? There’s a quick way you can set up Word to allow you to enter dates in just the manner that you want, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Recovering Macros and AutoText Entries from Normal.dot Many of your custom configurations of Word—most notably macros and AutoText entries—are stored in the Normal.dot template. When you try to move these entries from one system to another, you could run into problems. This tip explains what to do if trying to transfer macros and AutoText entries causes your system to hang. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Renaming an AutoText Entry There are a couple of ways that you can rename an existing AutoText entry. This tip describes the techniques you can use, along with the caveats. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Restoring or Recreating AutoText Entries When you first install Word, it includes a number of pre-defined AutoText entries. If you delete any of these entries (either on purpose or by mistake), you may wonder how you can get them back. This tip explains a couple of things you can try to get what you need. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Sharing AutoText Entries AutoText entries can make your writing more productive, if used effectively. Because of this, it can be advantageous for all the people in a workgroup to have access to the same set of AutoText entries. This tip provides some guidance on how you can implement a sharing plan for your group. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Sharing AutoText Entries in a Network Want your AutoText entries to be available to other people on your company network? Since they are stored in templates, the key is to make sure that your templates are accessible (and used) by the network members. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Store Common Addresses in AutoText Entries Do you write letters to lots of different people? One good place to keep those addresses is in AutoText entries. They are easy to create by applying the techniques discussed in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Storing AutoText Entries with a Document AutoText entries can provide quite a bit of flexibility and power in a document. If you want to share those entries with others, you need to remember that the entries are stored in templates, not in documents. This tip explains how to go about sharing the desired entries with others. Microsoft Word versions: 97 | 2000 | 2002 | 2003

System Won't Save AutoText In some instances, Word may actually refuse to save any of your AutoText entries in the Normal.dot template. There are a few things to check if this happens, with the most likely culprit being a conflict with Adobe Acrobat. This tip explains what you need to check. Microsoft Word versions: 2002 | 2003

Table Borders not Stored in AutoText Many people create tables and store those tables in AutoText entries for later use. If the formatting of those tables doesn’t appear quite right when you later insert them into a document, it could be related to table styles, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Turning Off AutoComplete for Dates The AutoComplete feature shows you suggestions based on the first few characters you type in a word. The suggestion may be full dates, or it could be AutoText entries, or any number of other helpful suggestions. Word doesn’t allow you to turn off just some of the many AutoComplete suggestions you may see, but this tip discusses how you can still access AutoText if you do decide to turn off AutoCorrect. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Using AutoText AutoText is a time-saving feature that allows you to assign a word, phrase, paragraph, or graphic to a mnemonic name. Type the name, press a shortcut key, and the mnemonic is replaced with the word, phrase, paragraph, or graphic. Discover how you can take advantage of this powerful tool. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Using Proper Addresses from Outlook How to use the Outlook addresses you want in Word. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Using the Organizer to Manage AutoText There are times you need to move your AutoText entries from one template or document to another. Use Organizer to do this with ease. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Wrong Suggested Date When you start to type a date into a document, Word helpfully suggests a full date that you can accept. The result is easier and faster data entry. What if, however, the date that is suggested is actually yesterday’s date instead of today’s? This tip explains how this seeming error can occur and what you can do about it. Microsoft Word versions: 97 | 2000 | 2002 | 2003

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