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Tips, Tricks, and Answers

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Adding a Diagonal Watermark with a PostScript Printer If you have a printer that understands PostScript, you can add your own watermark to each printed page. This tip explains how to create a large diagonal watermark on the page. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Adding a Horizontal Watermark with a PostScript Printer If you have a printer that understands PostScript commands, you can use the code in this tip to add a horizontal watermark behind the text of your page. This is a power (and easy) way to get just the right type of watermark on printouts, without changing the way the document appears on-screen. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Automatic Font Color Won't Print Properly Imagine that you go to print your document, and all the text you can see on the screen just isn’t there on the printout—it’s as if the text is invisible! If this happens to you, the problem is most likely due to your printer driver, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Canceling Printing Word can either print your document in the foreground or in the background. If you want to stop a print job that is in progress, the way you do it depends on which way you are printing the document. This tip explains the differences. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Changing Page Orientation Learn about different page orientations and how to change them. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

Changing Print Dialog Box Defaults Word doesn’t really remember the settings in the Print dialog box very long. Here’s how to get around that limitation and make the dialog box default to the settings you want. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Check Your Letterhead in Your Laser Printer You should always make sure that your letterhead and printer are compatible. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

Chopped Off Page Borders When you print a document that is formatted with a page border, does the border print properly, or is it chopped off on the top and bottom of the page? This tip describes a few settings that can affect how your page borders are printed. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Collating Copies When printing multiple copies of a document, Word can print it either collated (complete sets, in page-number order) or uncollated (multiple copies of each page, in turn). All it takes to control this printing process is to change one check box on the Print dialog box. This tip explains the ramifications of making such changes. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Controlling the Printing of Highlighting Got highlighted text in your document? If you don’t want it to show up on the printout, all you need to do is configure Word so that highlighting doesn’t display. This tip explains how you do that. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Controlling Where a Full-page Border is Printed When you add full-page borders to your document, you may be bothered to find out that one or more sides of the border don’t actually appear on the printout. If this happens to you, then you can apply the techniques in this tip to make sure that the border prints as desired. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Correct Line Numbers When Printing Selections Line numbers are, for some types of documents, a necessity. Line numbers are usually sequential for a page or for the entire document. If you choose to print just a portion of the page or document, Word actually renumbers the lines on the printed page as if that portion were, in reality, the entire document. If you want the printed page to reflect the line numbers as they would appear if the entire document were printed, the macros in this tip will come in handy. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Creating a Full-Page Border Using PostScript With a PostScript printer, you can create a full-page border, even if your version of Word doesn't support full-page borders. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Dealing with the X of Y Bug Have you ever printed a document, only to see that the page numbers are incorrect on the printout? If so, it could be due to the “x of y” bug, which has hounded Word for years. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Defining Default Printers on a Document Level Word doesn’t allow you to specify a default printer on a document-by-document basis. This tip covers a couple of ways you can work around this limitation. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Disabling Printer Notifications Do you see a notification balloon pop up from your System Tray whenever you print a document? If this bothers you, then you can put the information in this tip to immediate use to turn off the notification. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Documents Printing Out of Order If you are printing a large number of documents, and they print out of order, here is a possible explanation and solution. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Double-Spacing Your Document Need to double-space your document for a printout, but you don’t want to really double-space the document itself? This tip provides a quick way to get just the results you need. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Duplex by Default How to force Word to print a document in duplex mode. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Easily Changing Print Order You can change the order in which pages are printed (normal or reversed) using the Print dialog box. What if you want a way to specify the order without using the dialog box? The macros in this tip will make quick work of changing the print order. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Errors While Printing If you get errors while printing even a simple document, the suggestions in this tip could be very helpful. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

Fitting to a Single Page It can be frustrating when a single-page document actually prints of two pages, depending on the system that is doing the printing. This tip describes some of the reasons for this problem and quickly introduces some of the ways you can try to fix it. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Forcing Printouts to Black and White If you want to force Word to print some of its colors in black and white, you may be out of luck. One bright spot , as mentioned in this tip, is that you can rely on the capabilities built into many printers. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Formatting Differences between Word Versions Create a document in one version of Word on one machine and then open that document in a different version of Word on a different machine and you may be surprised at the results. There can be lots of things that affect how the same document is rendered, displayed, and printed on each system. This tip discusses some of the things you can do to minimize the differences between systems. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Getting a Double-Spaced Printout Printing a double-spaced document without completely changing your document layout. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Guidelines for Laser Printer Letterhead Things you need to be aware of when using letterhead with laser printers. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Headings On Your Printout Making sure that headings print on tables that span multiple printed pages. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Including a Printer's Name in a Footer Many people like to customize their printouts to include specialized information in the footer. It is not uncommon to see dates, page numbers, and file locations in the footer. One item you may want to include is which printer the document was printed on. If you know how to grab the information from Word, then including it in the footer is a snap. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Left and Right Aligned on One Line in a Label If you need to put information on a label that has both left- and right-aligned information on the same line, it can be frustrating to get the formatting just right. Here’s the steps you need to follow to get just what you need. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Margins Incorrect When Printing If you notice that the margins on a printout aren’t the same as those you have set within Word, there could be any number of reasons. This tip provides some guidance on how you can start to track down the problem. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Misbehaving Leader Dots What do you do if your leader dots don't print out correctly? Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Multiple Pages Per Sheet You can save on paper on your printouts by instructing Word to print multiple pages on a single sheet of paper. In fact, you can put up to 16 pages on a single piece of paper, as described in this tip. Microsoft Word versions: 2000 | 2002 | 2003 | 2007

Non-Printing Hyperlinks Karen is having problems getting hyperlinks to print in a document on her home computer. There are only a limited number of reasons why this would be a problem, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Only Inline Figures can be Seen and Printed Do you have graphics in your document that you cannot see and that won’t print out? This tip provides some ideas as to why you may be having troubles with the pictures. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Peculiar Font Differences Understanding why fonts look different on one system as compared to another. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Preparing Files for a Commerical Printer Many people use Word not just to create their own documents, but also to create information that will be used by others with high-end printing or typesetting equipment. When preparing your documents for this type of output, there are a number of things you can keep in mind that will make the process smoother. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Preventing Printing When dealing with determined users, it is virtually impossible to prevent information in your document from being printed. This tip explains why this is the case. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Previewing Before You Print Print Preview is a feature built into Word that allows you to see what your printed output will look like before you commit it to paper. This feature is easy to use and helps to save on printing costs. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printer Name on the Status Bar Got multiple printers available to your system? The only way to tell which printer a document will go to is to display the Print dialog box (which means the Print tool is almost worthless). This tip discusses ways you can make printing to different printers easier. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing a Bookmark List You can define and use bookmarks to reference all sorts of text and text positions within a document. If, at some point, you want to print a list of the bookmarks you’ve created, you’ll be interested in the macro in this tip. It provides a very simple way to create a list and then print it. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing a Bookmark List with WordBasic Need to know what bookmarks you have defined? Use this WordBasic macro to print a list of bookmarks. Microsoft Word versions: 6 | 95

Printing a Box Using PostScript If you have a PostScript printer, here's code you can use to print a box on a page of your document. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

Printing a Circle Using PostScript PostScript printers are cool, and you can control them in Word to create all sorts of special effects. This tip explains how you can use a PRINT field to draw a circle on your page—one that only appears on a printout. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing a Document's Mirror Image For some applications—such as creating silk-screening masters—you may want to create a “mirrored” output of a document. Word doesn’t include this capability, but there are ways you can get what you need. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing a Draft of a Document If you want to conserve paper and print documents very fast, then you may want to use draft printing mode. You can invoke this printing format by making one small change to the Options dialog box, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing a File List Do you need a quick list of all the files in a particular folder? Here’s a couple of different ways you can get the information you need. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing a Font List Do you need to get a list of all the fonts available on your system? It’s easy with the macro included in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing a Font List with WordBasic Want a sample list of all the fonts on your system? Here's a WordBasic macro that will do the trick. Microsoft Word versions: 6 | 95

Printing a Key Assignment List Many people customize Word so that macros, styles, and various commands are assigned to specific shortcut keys. This tip explains how you can get a printout of what key assignments have been made on your system. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing a List of AutoCorrect Entries The AutoCorrect feature in Word is used quite extensively by some people. If you use it a lot, you may want to print out a list of AutoCorrect entries for reference purposes. This tip explains how you can use a macro to print the desired information. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing a Short Selection Want to print just a selection from within your document? It’s easy to do when you print using the Print dialog box. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing a Style Sheet If you have a number of defined styles in your documents, you may want to print out a list of those styles at some time. Word allows you to create such a style sheet, just by selecting what you want printed in the Print dialog box. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing All Open Documents Need to print out all the documents you have open? Word doesn’t provide a way to do this, but the macro in this tip will make short work of the task. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing All Open Documents with WordBasic Got a bunch of open documents? Want to print them all? Here's a handy WordBasic macro that will do the trick. Microsoft Word versions: 6 | 95

Printing an Outline Outlining is a great way to develop the content of your document. If you need to, you can even print the outline and only the outline—without all the content. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing and Exiting Word in a Macro When you print a document, Word remains busy in the background until the printing is done. If you try to end the program before printing is done, you can cause problems for your printout. This tip explains how to bypass the potential problem by making just a small change to how the document is printed. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing AutoCorrect Entries A handy VBA macro that allows you to print out your AutoCorrect entries. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing AutoText Entries If you want to print a list of the AutoText entries on your system, you can do so quickly by making one change on the Print dialog box. Just use the Print What drop-down list to indicate what you actually want to print. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing Close to the Edge Considerations when printing very close to the edge of your paper. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Color Separations with VBA When printing in color (at a commercial printer) it is necessary to print different colors of your document in different passes. For this purpose, commercial printers often deal with color separations, or separating a document into its component colors. Word can’t perform such a complex task, but there is a way you can simulate color separations in simple documents. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Color Separations with WordBasic While Word doesn't have an intrinsic function to print color separations, a macro can do some simple separating. Microsoft Word versions: 6 | 95

Printing Comments Got a lot of comments scattered throughout your document? Word provides an easy way to print those comments out so that you will have them on paper. The way you print them, however, depends on the version of Word you are using. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing Copy Numbers Do you need to print numbered copies of a document? A great discussion on how to do this. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Custom Properties Do you use custom document properties? They can be very helpful, but sometimes hard to get at. This tip shows a way you can print out the names and values of your custom properties, using a handy macro. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Document Properties Word maintains quite a bit of information about a document in a special collection of items called “properties.” You can print these properties whenever you print your document, if you so desire. Here’s how to do it. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Field Codes Fields are a powerful tool in Word. Normally you don’t see the field code behind the result, because in most instances it is only the result that you are interested in. You can, however, configure Word so that the field codes are actually printed. This is great if you want a printed record of what fields are actually used in the document. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing Graphic Borders How to make sure that graphic borders print as you expect. Microsoft Word versions: 6 | 95 | 97

Printing Hidden Text One of the formatting attributes you can add to text is to make it “hidden,” which means you can control whether it is displayed or printed. This tip explains how you can control the printing of hidden text, independent of whether it is displayed or not. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing in White Is it possible to print white characters? This tip discusses different approaches. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing More Than One Copy If you need to print more than one copy of your document, you need to become familiar with the options in the Print dialog box. This tip explains how you can instruct Word to print as many copies of a document as you need. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing Multiple Label Copies When Merging When merging data into a Word document to create labels, you may want a way to create multiple copies of individual labels. There are two approaches you can take, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing Non-Printing Characters Word uses quite a few non-printing characters in its display. How can you print them out? Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Odd or Even Pages You can instruct Word, when printing your document, to print only the odd- or even-numbered pages. This tip explains how you do this. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing On Both Sides of the Paper A VBA macro to allow duplex printing. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Only Selected Pages Want to print only certain pages from your document? It’s easy when you know how to specify pages (and page ranges) in the Print dialog box. This tip explains all the ins and outs. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing Personalized Copies of a Document Do you need to print individualized copies of documents for a series of individuals? This tip describes how to do just that, without using mail merge. Individual names are pulled from a text file and placed in the header of each document as it is printed. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Reversed Images Depending on the printer driver you are using with Word, you can force the printout to be a “negative” of itself. This tip explains how to achieve this special effect using a couple of different example drivers. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Shortcut Key Assignments Shortcut keys are great timesavers when you don’t want to remove your hands from the keyboard to mess with the mouse. Word even lets you define your own shortcut keys to augment the rich selection provided by the program. You may, for reference purposes, want to print out a list of all the assignments. You can do so by using the steps outlined in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Shortcut Key Assignments from a Macro Adding a line to your Macro to print out your shortcut keys is as easy as one line. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Style Sheets Styles are used extensively in some documents. This tip explains how you can easily print a list of all the styles used in a document. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing Styles in a Macro Using a Macro to print out a list of styles. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing Summary Information When you save a document, Word includes in the document file a lot of summary information related to the document. This information doesn’t normally print when you print the document itself, but you may want to print the summary information by following the steps presented here. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printing Summary Information from a Macro Word allows you to save document properties with a document. If you want to print those properties under the control of the macro, you need to use the technique described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing the Active Document from a Macro Using VBA macros you can process documents in all sorts of ways. One common task you may need to do is to have your macro print the active document. You can accomplish this task by using the PrintOut method, as shown in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing the Current Page Want to print just the current page? Word can do it, if you know how. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

Printing to a File Word allows you to send your output to a file instead of to a printer. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

Printing Very Large Paper Sizes Want to print your document on very large pieces of paper? Providing you have the proper printer drivers and printer, you can print on paper up to 22 inches in width and length, as described here. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing via Macro without Messages When you are printing a document, it is not unusual to see messages (dialog boxes) periodically. When you want the printing to be done by a macro, the messages can cause unwanted interruptions. Here’s a way to make the messages stop. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing without Footnotes Want to print your document without all those footnotes included? It’s not quite as easy as you might think, as this tip discloses. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Printing without Headings Want some quick and handy ways to not print certain information in your documents, such as headings? This tip outlines a couple of things you can do to banish the unwanted text, at least from the printout. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Printout Doesn’t Match Preview This tip will take you through many options on why a printout in Word doesn't match the Print Preview and help fix them. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Problem Printing Quotation Marks If you go to print a document and find out that your quotation marks aren’t printing properly, there could be a number of causes. This tip explains the possible causes and examines what you can do to fix the problems. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Remembering Copies to Print If you routinely need to print more than one copy of a document, you’ll love the ideas presented in this tip. There’s even a way that you can make individual documents “remember” how many copies should be printed. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Removing Blank Pages at the End of Your Document Do blank pages print out at the end of your document? Learn how to get rid of them. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

Removing Comment Brackets for Printing How to remove the brackets indicating commented text before printing your Word document. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Reversing Print Order Sometimes it is to your benefit to print documents in reverse order—starting with the last page and proceeding to the first. This is especially true if your printer doesn’t collate its output very well. Word allows you to specify the order in which pages should be printed by making a single change on the Print tab of the Options dialog box. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Saving in PostScript Format You can save your document in PostScript format, if you know the secret. Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003

Scaling Your Output One of the lesser-known features of Word is that it allows you to create a document for one page size and scale the output to fit on a different page size. It’s easy to do, using the Print dialog box. Microsoft Word versions: 2000 | 2002 | 2003 | 2007

Selecting a Paper Size Your printer may be able to print on many different sizes of paper, but if you don’t format your document correctly it will never know which of those paper sizes to use. This tip explains just how easy it is to format your document for a particular paper size. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Selecting a Paper Source Some printers allow you to print on paper from different sources. For instance, a printer may have multiple paper trays, each bearing a different type of paper. If your printer driver is up to date, you can instruct Word to print to exactly the paper source you want used. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Selecting Printing of Color Pictures Do you want to control whether color pictures in your document are printed or not? It’s not quite as easy as it may sound. This tip describes several approaches you can use to accomplish this task. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Sending Printer Commands You can use the PRINT field to send commands directly to your printer, bypassing any processing by Word. This tip explains how to use the field. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Setting Up Your Printer Word allows you to take full advantage of the capabilities of your printer. Accessing those capabilities is done through the Print dialog box, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Small Printing with Different Word Versions A few places to check if the printout differs from the original document. Microsoft Word versions: 2000 | 2002

Specifying a Paper Tray in a Macro If your printer uses multiple paper trays, you may want a way to access those trays from a macro. Why? Because you may want the macro to print a part of your document on a particular paper that you have in that tray. This tip describes how you can accomplish the task and explains all the caveats related to the process. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Stable Layout on Different Printers Printing a document on different printers can result in different results, particularly when it comes to where lines end and where new pages start. This tip discusses some of the reasons for this, along with a couple of suggestions on how the problem can be minimized. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Suppressing ASK Fields When Printing When you instruct Word to print a document, one of the routine tasks that the program does is to update all the fields in the document. Normally this is not a problem, but it can be a problem if you have ASK fields in the document. This means that every time you print, Word prompts you with whatever question is associated with the ASK fields. This tip explains a couple of ways you can stop Word from processing these ASK fields when printing. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Table Borders Won't Print Understanding why table borders might not print. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Temporarily Changing the Printer in a Macro If you use a macro to print to a specific printer, that printer becomes the default printer for Word from then on. (Well, at least until you explicitly change the printer.) With the quick technique described in this tip, you can print to any printer you want without the user ever being aware that you had changed from the printer he or she had previously selected. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Text Prints as Bold, but Displays as Regular What to do when text looks one way on the screen but prints a different way? This tip provides several different approaches you can use to correct the disparity. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Transferring Fonts Do you want to transfer fonts from one computer system to another? It is relatively easy to do, but there is one important item to which you need to pay attention. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Triple-Spacing Your Document Many documents, when finally printed, must be printed triple-spaced. Word allows you to format your text so that it uses triple line spacing. This tip explains two ways to triple-space your document without making any long-term changes to the document itself. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Turning Off Background Repagination When you use Word, it normally performs several tasks in the background, while you are typing. One of those tasks is to continuously repaginate your document. Depending on the view you are using, you can turn this feature off, if you don’t need it. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Two Page Numbers per Physical Page Does your page layout require you to place two page numbers on a physical page? This tip explains how you can use fields to accomplish this task. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Understanding Background Printing By default, Word prints documents in the background. This means that you can continue to work while Word actually feeds information to your printer. A great help on longer documents or if you have a slow printer, background printing can be unnecessary if you primarily work with small documents. This tip explains how you can turn background printing on and off according to your needs. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Understanding Page Sizes When you create a document, you need to be concerned about the final size of the page you will be creating. Word supports a wide variety of page sizes, and you can change them—at any time—by using the techniques in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Unwanted Cover Pages with Print Jobs When you print a document, do you get more than you bargained for? If you get extra pages printed either before or within your document, it could be due to a number of different configuration settings in Windows and Word. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Unwanted Lines on Printout Do you have strange lines appearing at the corners of your printout? There are a number of reasons this could be happening, each explained in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Upside-Down Printing Wanna print answers at the bottom of a page, but upside down? Microsoft Word versions: 6 | 95 | 97 | 2000 | 2002 | 2003 | 2007

Upside-Down Text with PostScript Got a printer that understands PostScript? You can use some simple PostScript coding to turn text completely upside down on your page. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Using Crop Marks with a PostScript Printer Want to add crop marks to a printout? It’s easy to do, provided you are using a PostScript printer. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Using Duplex Printing If you have the right type of printer and the proper printer driver, you can print duplex documents (printed on both sides) directly from Word. This tip explains how to take advantage of this type of printing. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Using Sequential Document Serial Numbers It is not uncommon in some companies to need to add unique serial numbers to printed copies of documents. This allows the documents to be “tracked” as to who has which copy. Adding unique serial numbers can either be tedious as you type each one between printing sessions, or you can use the macro in this tip to do the tedious work for you. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Using the Toolbar to Set Up Multiple Printers A quick WordBasic macro that helps you print to a specific printer. Microsoft Word versions: 6 | 95

Using Unique Document Serial Numbers If you need to include serial numbers in your printed matter (labels, letters, documents, etc.), the best way is through the use of Word’s mail-merge capabilities. This tip outlines how you can use this capability to get just the serial numbers you need. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Working With Multiple Printers Using VBA Some Word users are fortunate enough to have access to multiple printers. This tip provides a quick way you can access those printers through a custom macro that bypasses the need to use the Print dialog box. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Working With Multiple Printers Using WordBasic Setting up an icon on your toolbar for each Printer you use. Microsoft Word versions: 6 | 95

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