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Word Function Key Assignments
Summary: Want a great list that shows the purpose of each function key in various versions of Word? Here’s the detail you need! (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)
Many WordTips readers have asked for a definitive list of function keys and their uses. The following table provides such a list. Differences between versions of Word are also noted in the list.
| Key to Press | Action | |
|---|---|---|
| F1: | Invoke help system, Office Assistant, or Microsoft Office Online | |
| Shift+F1: | Context-sensitive help or reveal formatting | |
| Ctrl+F1: | (not assigned) | |
| Alt+F1: | Next field | |
| Shift+Ctrl+F1: | (not assigned) | |
| Shift+Alt+F1: | Previous field | |
| Ctrl+Alt+F1: | Display Microsoft System Information | |
| F2: | Move selection | |
| Shift+F2: | Copy selection | |
| Ctrl+F2: | Print Preview | |
| Alt+F2: | (not assigned) | |
| Shift+Ctrl+F2: | (not assigned) | |
| Shift+Alt+F2: | Save | |
| Ctrl+Alt+F2: | Open | |
| F3: | Insert AutoText entry | |
| (not assigned – Word 2007) | ||
| Shift+F3: | Change case of selection | |
| Ctrl+F3: | Cut selection to the Spike | |
| Alt+F3: | Create an AutoText entry | |
| Create a Building Block entry (Word 2007) | ||
| Shift+Ctrl+F3: | Paste information from the Spike | |
| Shift+Alt+F3: | (not assigned) | |
| Ctrl+Alt+F3: | (not assigned) | |
| F4: | Repeat last action | |
| Shift+F4: | Repeat last Find or Go To operation | |
| Ctrl+F4: | Close window | |
| Alt+F4: | Quit | |
| Shift+Ctrl+F4: | (not assigned) | |
| Shift+Alt+F4: | Quit | |
| Ctrl+Alt+F4: | (not assigned) | |
| F5: | Go To | |
| Shift+F5: | Return to last edit location | |
| Ctrl+F5: | Restore document window size | |
| (not assigned – Word 2007) | ||
| Alt+F5: | Restore program window size | |
| Shift+Ctrl+F5: | Edit bookmark | |
| Shift+Alt+F5: | (not assigned) | |
| Ctrl+Alt+F5: | (not assigned) | |
| F6: | Next pane | |
| Shift+F6: | Previous pane | |
| Ctrl+F6: | Next window | |
| Alt+F6: | (not assigned – Word 97 and Word 2000) | |
| Next window (Word 2002) | ||
| Switch between dialog box and document (Word 2003 and Word 2007) | ||
| Shift+Ctrl+F6: | Previous window | |
| Shift+Alt+F6: | (not assigned – Word 97 and Word 2000) | |
| Previous window (Word 2002, Word 2003, and Word 2007) | ||
| Ctrl+Alt+F6: | (not assigned) | |
| F7: | Spell check | |
| Shift+F7: | Thesaurus | |
| Ctrl+F7: | Move window | |
| (not assigned – Word 2007) | ||
| Alt+F7: | Select next spelling error and display Context menu | |
| Shift+Ctrl+F7: | Update links | |
| Shift+Alt+F7: | (not assigned – Word 97 and Word 2000) | |
| Translate (Word 2002 and Word 2003) | ||
| Display Research task pane (Word 2007) | ||
| Ctrl+Alt+F7: | (not assigned) | |
| F8: | Extend selection | |
| Shift+F8: | Collapse selection | |
| Ctrl+F8: | Size window | |
| (not assigned – Word 2007) | ||
| Alt+F8: | Display Macros dialog box | |
| Shift+Ctrl+F8: | Start COL selection mode | |
| Shift+Alt+F8: | (not assigned) | |
| Ctrl+Alt+F8: | (not assigned) | |
| F9: | Update fields | |
| Shift+F9: | Toggle display of field code or results | |
| Ctrl+F9: | Insert field code braces | |
| Alt+F9: | Toggle display of all field codes or results | |
| Shift+Ctrl+F9: | Convert field to regular text | |
| Shift+Alt+F9: | Run GOTOBUTTON or MACROBUTTON from a field | |
| Ctrl+Alt+F9: | (not assigned) | |
| F10: | Activate menu bar (Word 97, Word 2000, Word 2002, Word 2003) | |
| Show KeyTips (Word 2007) | ||
| Shift+F10: | Display Context menu | |
| Ctrl+F10: | Maximize document window | |
| Alt+F10: | Maximize program window | |
| Shift+Ctrl+F10: | Activate ruler | |
| (not assigned – Word 2003 and Word 2007) | ||
| Shift+Alt+F10: | (not assigned) | |
| Control Smart Tags (Word 2003 and Word 2007) | ||
| Ctrl+Alt+F10: | (not assigned) | |
| F11: | Next field | |
| Shift+F11: | Previous field | |
| Ctrl+F11: | Lock a field | |
| Alt+F11: | Display VBA editor | |
| Shift+Ctrl+F11: | Unlock a field | |
| Shift+Alt+F11: | (not assigned – Word 97 and Word 2007) | |
| Display Microsoft Script Editor (Word 2000, Word 2002 and Word 2003) | ||
| Ctrl+Alt+F11: | (not assigned) | |
| F12: | Save As | |
| Shift+F12: | Save | |
| Ctrl+F12: | Open | |
| Alt+F12: | (not assigned) | |
| Shift+Ctrl+F12: | ||
| Shift+Alt+F12: | (not assigned) | |
| Ctrl+Alt+F12: | (not assigned) |
Tip #1298 applies to Microsoft Word versions: 97 2000 2002 2003 2007
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