Inserting the Total Number of Pages in Your Document

It is not unusual to put a page number in your headers or footers, and the different ways of accomplishing that task are covered in other issues of WordTips. You can also, however, insert a field that indicates the total number of pages in a document. This can be used in a header or footer or directly within the text of your document. To insert the total number of pages in your document, follow these steps if you are using a version of Word prior to Word 2007:

1. Position the insertion point where you want the total number of pages to appear.
2. Choose Field from the Insert menu. You will see the Field dialog box.
3. In the Categories list, choose Document Information. (Click here to see a related figure.)
4. In the Fields Names list, choose NumPages.
5. Click on OK.

The process of inserting a field is a bit different in Word 2007. Follow these steps:

1. Position the insertion point where you want the total number of pages to appear.
2. Make sure the Insert tab of the ribbon is selected.
3. In the Text group, click Quick Parts. You'll see a drop-down menu.
4. Choose Field. Word displays the Field dialog box.
5. In the Categories drop-down list, choose Document Information.
6. In the Field Names list choose NumPages.
7. Click on OK to close the dialog box and insert your field.