
Tips.Net > WordTips Home > Formatting > Character Formatting > Replacing Quoted Text with Italics
Summary: In many documents it is preferable to have special terms formatted as italics when they are first used. Some people, however, often place quote marks around such text. This tip provides a handy macro that can step through a document and make sure that any text surrounded by quote marks is converted to italics text. (This tip works with Microsoft Word 97, Word 2000, Word 2002, and Word 2003.)
In many word processors, an author may call out material with quote marks. For instance, the first time a term is introduced, the author may enclose the term in quote marks. In Word, however, you can call out information with italics. Manually changing quoted material to italics can be very time consuming. The following macro, QuotesToItalics, will check the current paragraph for quoted material. If there is any, it will delete the quotes and change the text between the quotes to italics. If the quote marks are unbalanced (there is an opening or closing quote mark with no corresponding closing or opening quote mark), then the quote mark is ignored and no changes are made. The macro will work with either regular quotes or smart quotes.
Sub QuotesToItalic()
Dim Redo As Integer, Ptr As Integer, Ptr1 As Integer
Dim P As String, P1 As String
If Selection.ExtendMode Then Exit Sub
Redo = -1
While Redo
Selection.StartOf Unit:=wdParagraph, Extend:=wdMove
Selection.MoveEnd Unit:=wdParagraph
P = Selection.Text
Ptr = InStr(P, Chr(34))
If Ptr = 0 Then Ptr = InStr(P, Chr$(147))
If Ptr > 0 Then
Selection.MoveLeft Unit:=wdCharacter, Extend:=wdMove
Selection.MoveRight Unit:=wdCharacter, Count:=Ptr
Selection.MoveEnd Unit:=wdParagraph
P1 = Selection.Text
Ptr1 = InStr(P1, Chr(34))
If Ptr1 = 0 Then
Ptr1 = InStr(P1, Chr$(148))
EndChar = Chr$(148)
Else
EndChar = Chr$(34)
End If
If Ptr1 > 0 Then
Selection.MoveLeft Unit:=wdCharacter, Count:=2, _
Extend:=wdMove
Selection.Delete Unit:=wdCharacter
Selection.MoveRight Unit:=wdCharacter, _
Count:=Ptr1 - 1, Extend:=wdExtend
Selection.Font.Italic = True
Selection.MoveRight Unit:=wdCharacter, Extend:=wdMove
Selection.Delete Unit:=wdCharacter
Else
Selection.MoveRight Unit:=wdCharacter, Extend:=wdMove
Redo = 0
End If
Else
Selection.MoveRight Unit:=wdCharacter, Extend:=wdMove
Redo = 0
End If
Wend
End Sub
Tip #264 applies to Microsoft Word versions: 97 2000 2002 2003
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