Assigning a Macro to a Shortcut Key

Word allows you to assign macros or commands to specific key combinations. These key combinations are referred to as shortcut keys, and when used they result in the macro or command being executed. When you first create a macro by recording it, Word gives you to opportunity to assign the macro to a specific key combination. If you later want to change the key combination, you can follow these steps:

1. Select Customize from the Tools menu. You will see the Customize dialog box.
2. Click on the Keyboard button. Word displays the Customize Keyboard dialog box. (Click here to see a related figure.)
3. Scroll through the Categories list and select the Macros category. The list at the right side of the dialog box changes to show the currently available macros.
4. In the Macros list, select the macro you want assigned to the shortcut key.
5. With the insertion pointer in the Press New Shortcut Key box, press the shortcut key you want to use. For instance, if you want to use Ctrl+Alt+J, press that.
6. Just below the Press New Shortcut Key box you can see whether the shortcut key is already assigned to a different function.
7. Click on Assign.
8. Repeat steps 4 through 7 for each change you want to make.
9. Click on Close.