Summing a Table Column

Word allows you to do simple spreadsheet-style calculations on tabular data. You do this using equation fields. For instance, let's assume you had a 20-row table in which you wanted to total the values in the third column. All you need to do is the following if you are using a version of Word prior to Word 2007:

1. Position the insertion point in the cell you want to contain the total. (In this example, you would position the insertion point in the bottom cell of the third column.)
2. Choose Formula from the Table menu. Word displays the Formula dialog box. (Click here to see a related figure.) Notice that a suggested formula is already filled in the Formula box.
3. Using the Number Format drop-down list, select how you want the number to be formatted. (This step is optional.)
4. Click on OK.

At this point Word places the sum of your column in the cell. If you have the Tables and Borders toolbar visible on your screen (available in versions of Word prior to Word 2007) there is an easier way to sum a table column. Follow these two steps:

1. Position the insertion point in the cell you want to contain the total. Typically, this is the bottom cell in a column of numbers.
2. Click on the AutoSum tool on the Tables and Borders toolbar.

If you are using Word 2007, then you can insert the sum for the table column in this manner:

1. Position the insertion point in the cell you want to contain the total. Typically, this is the bottom cell in a column of numbers.
2. Click the Layout tab on the ribbon.
3. Click the Formula tab in the Data group. Word displays the Formula dialog box.
4. Using the Number Format drop-down list, select how you want the number to be formatted. (This step is optional.)
5. Click on OK.

Once the sum is placed in the cell (whichever method you follow to place it there), and you later change the column figures, remove rows, or add new rows, you will need to update the sum. You do this by selecting the field you inserted and then pressing F9.