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Tips.Net > WordTips Home > Editing > Talking to Yourself Using Hidden Text

Talking to Yourself Using Hidden Text

Summary: Got a few notes you want to add to a document? You can do it with comments, but another way may be better: Add notes that won’t print out, right in the regular text. This tip explains how that is done and even provides a macro that makes it easier. (This tip works with Microsoft Word 97, Word 2000, Word 2002, and Word 2003.)

If you are like me, when you write you make notes to yourself so you don't forget parts of the manuscript that may need more work or so you can jog your memory. Hidden text is great for this purpose, because you can hide your notes at any time so that others don't see them on the screen or in a printout. I found that I added enough notes that I wanted to create a macro that would insert a paragraph prior to the one in which I am working, and then format the paragraph as hidden text so I can enter my note. The result is the AddNote macro, which creates a red-text hidden paragraph:

Sub AddNote()
    Selection.MoveDown Unit:=wdParagraph, Count:=1
    Selection.MoveUp Unit:=wdParagraph, Count:=1
    Selection.TypeParagraph
    Selection.MoveLeft Unit:=wdCharacter, Count:=1
    Selection.Style = ActiveDocument.Styles("Normal")
    With Selection.Font
        .Name = "Arial"
        .Size = 11
        .Bold = True
        .Italic = False
        .Underline = wdUnderlineNone
        .StrikeThrough = False
        .DoubleStrikeThrough = False
        .Outline = False
        .Emboss = False
        .Shadow = False
        .Hidden = True
        .SmallCaps = False
        .AllCaps = False
        .ColorIndex = wdRed
        .Engrave = False
        .Superscript = False
        .Subscript = False
        .Spacing = 0
        .Scaling = 100
        .Position = 0
        .Kerning = 0
        .Animation = wdAnimationNone
    End With
    Selection.TypeText Text:="Note: "
End Sub

Tip #30 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003


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