Navigating Your Document Using Outline View

If you use defined styles, and you have organized your document so you use the headings defined by Word, you can use the Outline view to navigate through your document. For instance, let's assume you have a large document, and you want to quickly jump to a location that you figure is about three-fourths of the way through the document. You know the heading for the text you want to find, but you can't quite remember the exact wording (therefore, you can't use the Find command). Here's how you could use Outline view to find the area:

1. Choose Outline from the View menu, or click the Outline view icon in the lower-left corner (lower-right corner in Word 2007) of the document window. The screen will change and the outline toolbar will appear or, if you are using Word 2007, you'll see the Outlining tab on the ribbon.
2. Depending on your version of Word, either click on first-level heads on the toolbar (the tool with the number one on it) or use the Show Level drop-down list to choose Level 1 Heads. All text except first-level heads will disappear.
3. Read through the heads to find the section you want.
4. Make sure the insertion point is positioned within the header text.
5. Choose Normal, Page Layout, or Print Layout from the View menu. Your cursor is now in the section where you wanted to be.